The Premises Studios
The Premises Studios Ltd GDPR Statement May 2018:
Company Registration Number 03241995. Address: 209 Hackney Rd London E2 8JL.
The new EU General Data Protection Regulation (GDPR) comes into force on the 25th May 2018 and will impact every organisation which holds or processes personal data. It will introduce new responsibilities, including the need to demonstrate compliance, more stringent enforcement and substantially increased penalties than the current Data Protection Act (DPA) which it will supersede.
In essence, the GPDR puts into practice its six underlying principles to protect the individual and the personally identifiable information (PII) or data.
- Lawfulness, fairness and transparency. Lawful: Processing must meet the tests described in GDPR [article 5, clause 1(a)]. Fair: What is processed must match up with how it has been described. Transparency: Explain to the subject what data processing will be done.
- Purpose limitations: Define what it is being used for and not be used for other purposes.
- Data minimisation: Only store what is required.
- Accuracy: The data is accurate
- Storage limitations: No longer than necessary.
- Integrity and confidentiality: It is held securely and, if stored online or in the cloud, it is encrypted by default.
The Premises Studios Ltd is committed to high standards of information security, privacy and transparency. We place a high priority on protecting and managing data in accordance with accepted standards.
The Premises Studios has been working to meet the GDPR requirements.
To date, the company has:
- Trained all management staff on what GDPR entails and ensured that they understand what data on individuals should be held or not.
- Reviewed all client data held by and on behalf of the company.
- Ensured that the data held is necessary and accurate.
- Ensured that the data is behind several strong security walls at all points and that the cloud servers provide adequate encryption.
- Reviewed all passwords and security on all computers and ensured that all passwords are strong enough to protect data as far as reasonably possible.
- Committed to regular password changes to ensure breaches do not occur.
- The Premises Studios will perform regular data reviews to identify what data is no longer needed and will delete it if necessary.
GENERAL TERMS OF BUSINESS
CANCELLATION POLICY – FEES AND CHARGES:
To avoid the full cancellation fee of the cost of the studio, the client must give at least 72 hours notice for rehearsal bookings. The fees shall not be reduced on account of the client’s failure to use the studio for any or all of the period of the booking and/or the client’s cancellation of the booking or any part thereof after the cancellation period.
All of our advertised or quoted rates are subject to VAT @ 20%.
CLIENT RESPONSIBILITY:
By making a booking the client hereby acknowledges that the Client or their representatives shall be responsible for ensuring the suitability of the studio for the client’s purpose, that the client’s equipment shall be compatible with the studio to a good working order and any problem or damage caused by use of clients own equipment will be the entire fault of the Client and subject to any charges. It is a condition of accepting any studio booking that the person making the booking will be held liable for payment of any invoice relating to the booking whether or not they nominate a third party to be invoiced.
BREAKDOWN:
In the event of studio breakdown or equipment failure The Premises will aim to either replace equipment to which the client was entitled by the terms hereof and which have been lost as a result of such equipment failure or credit or refund to the client the booking fee in respect of the booking and shall have no liability or obligation to the client beyond these remedies.
THEFT / DAMAGES:
The client will be liable for any damages or any theft that occurred or that can be attributed to the client before, during or after the period of your session. At no time will The Premises Studios Ltd, the company’s staff or Directors be held responsible for the theft, loss or damage of any of the Clients equipment and personal belongings during or after the hire period.
FILMING:
No audio recording, filming, video recording, nor radio broadcasting shall be allowed on The Premises Studios site with any intent whatsoever unless prior written permission has been granted by The Premises Studios Ltd. The Premises Studios Ltd maintains all rights to any unsolicited recordings.
EVENTS:
No advertised events, whether ticketed or free, shall be allowed within The Premises Studios with any intent whatsoever unless prior written permission has been granted by The Premises Studios Ltd. The Premises Studios Ltd reserves the right to cancel any booking that breaches or appears to breach this condition.
PROMOTION:
At no time shall any Client have the right to use or authorise the use of The Premises Studios Ltd, “The Premises” or “The Premises Studios” or any other professional name or likeness for any commercial tie-ups, merchandising, direct or indirect endorsement of any products or services or otherwise without the prior written consent of The Premises Studios Ltd
EXTENDED TERMS – RECORDING STUDIO HIRE AND COURSE FEES
FEES AND PAYMENTS:
To avoid the full cancellation fee for any Recording Session or Education Course the client must give at least ten 10 days notice. The fees shall not be reduced on account of the client’s failure to use the studio for any or all of the period of the booking and/or the client’s cancellation of the booking or any part thereof after the cancellation period.
All of our advertised or quoted rates are exclusive of VAT @ 20%.
COLLECTION:
The client is allowed collection of the masters and session data materials immediately upon payment of The Premises’ invoice/s applicable to the session or any other outstanding account prior to the session.
BACKUPS and STORAGE:
After a recording session, data and materials shall be held by The Premises for 10 days solely at the risk of the client. After 10 days from the end of a session, the client shall be liable for such reasonable charges as the Premises may raise against the client for the continued storage of the materials. The Premises is at no time responsible for the storage of session data or masters. The Premises shall be entitled to dispose of masters and session data if agreed with client that they do not wish to have their session stored or backed-up.
It is strongly advised that the client supplies a portable HD storage device as an alternative to temporary storage.
CLIENT RESPONSIBILITY:
By making a booking the client hereby acknowledges that it shall be responsible for ensuring the suitability of the studio for the client’s purpose, that the client’s equipment shall be compatible with the studio to a good working order and any problem or damage caused by use of clients own part recorded media (including any virus damage).
BREAKDOWN:
In the event of studio breakdown or equipment failure The Premises will aim to either replace equipment to which the client was entitled by the terms hereof and which have been lost as a result of such equipment failure or credit or refund to the client the booking fee in respect of the booking and shall have no liability or obligation to the client beyond these remedies.
THEFT / DAMAGES:
The client will be liable for any damages or any theft that occurred or that can be attributed to the client before, during or after the period of your session.
CONDITIONS OF ENTRY:
It is a condition of entry to the Recording Studios, Rehearsal Studios and Café that the above terms are to be adhered to prior, during and after the duration of the Client’s session. In case of any conflict of terms, the terms contained within this TERMS OF BUSINESS shall prevail over all others.
Terms of this policy are specifically accepted by the Client unless they are waived by the The Premises Studios Ltd. Such waiver shall be effective only with the prior written consent of The Premises Studios Ltd.
